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JOB ENQUIRIES

We are looking for a Studio Manager to ensure the smooth running of the practice for all non-design aspects, managing day-to-day operations with a focus on professional and efficient support for the team and clients. Key responsibilities include front-of-house, facilities management, financial and office administration.

 

The business is going through an exciting phase, growing its client base, taking on larger scale projects and has recently expanded its’ premises. This role is pivotal to the ongoing success of the practice and would suit an energetic and approachable individual who is comfortable wearing multiple hats.

 

The ideal candidate will have prior office management experience, ideally within a creative or design environment and be proficient in Microsoft Office, including Excel, and have a discrete, personable and professional manner. Quick Books Online (or equivalent) experience, with a good understanding of business finance and excellent communication, organisational skills, high attention to detail and a desire to drive continuous improvement in the running of the business is essential.

 

Duties include:

Office Management - Reception duties including post, client and supplier liaison, maintain excellent office standards, manage office supplies and equipment, co-ordinate facilities (IT support, utilities, cleaning services), organise and audit the company's systems, databases, and procedures and manage diaries throughout the practice.

Financial Management - Work closely with the Managing Director, book keeper and accountant to ensure financial control and cost-effective decision-making, maintain up-to-date entries into Quick Books Online for income and expenses, manage the end-to-end invoice process, chasing debtors for prompt payment and ensure timely payment of bills and staff expenses.

Business Development - Lead marketing and PR activities to improve the practice profile, be proactive in representing the practice for industry events, provide excellent client communication, ensure the efficient turnaround of enquiries and fee proposals, organise client data and press information, and update the company website with news and projects.

Project Management - Co-ordinate the team timesheet and project management processes to drive efficient and profitable work across the practice, generating reports as needed, support the senior team with improvements in project and resourcing processes and set up and maintain the filing structure for projects, clients and technical data.

Team support - PA support for the Managing Director,

  • ensure good HR practice through process ownership of employee contracts, recruitment, policies and staff handbook, employee performance reviews, book cost-effective travel and accommodation for the team and embrace and foster company culture and employee welfare.
  • Please apply for this vacancy by sending a CV and covering letter to: 

mail@structureworkshop.co.uk
Contact: Katy Moore